Redistricting Completed:

The redistricting process has been completed. Please note that your precinct, polling location, and legislative districts may have changed. All voters have been mailed a new voter registration card.  To check the status of your registration and verify your polling location, visit the Voter Information Lookup tool.

Branch Office Coordinator - Land O' Lakes

The Pasco County Supervisor of Elections is seeking to a hire a Branch Office Coordinator for the Land O' Lakes office. 

Salary: $41,000 annually 

Location: Land O' Lakes, FL

Job Type: Full Time

Apply online or email resume to Tiffannie Alligood at [email protected]

Job description

Major Function: Administrative coordination of a branch office and responsible specialized elections work in qualifying candidates, voter registration processes/procedures, early voting, vote-by-mail ballots, and answering public inquiries. Reports directly to the Director of Administrative Services.
Essential Job Functions

  • Provides assistance to public by answering inquiries of a complex nature and furnishing information pertinent to voter registration, elections and voting through knowledge of election laws, regulations and office procedures.
  • Prepares annual budget requests to meet branch office needs including adequate supplies and maintenance of office equipment.
  • Maintains spreadsheet of office supply inventory.
  • Oversees staff assigned to branch office and keeps them informed of updates or changes in office procedures, laws or computer system.
  • Coordinates leave time requests for their staff with the Director of Administrative Services.
  • Trains employees assigned to branch office.
  • Responsible for checking mail and courier receptacles daily.
  • Responsible for election related notary services for the branch office.
  • Responsible for maintaining active notary credentials.

Performs duties in one or all of the following as required:
Vote by Mail Ballot Coordination

  • Responsible for secure maintenance of ballot supplies.
  • Responsible for ballot preparation and issuance for walk-in voters and trains staff accordingly.
  • Prepares voted ballots for secure transportation to the main office utilizing designated forms and procedures.
  • Process mail ballot requests including ones made in-person, in writing, by telephone or electronic means.
  • Responsible for knowledge of current vote-by-mail procedures for office.

Candidate Coordination

  • Advises candidates and political committees on election laws and procedures.
  • Oversee candidate qualifying for branch office.
  • Prepares candidate materials for handout including instructional power points, reporting credentials, PINs and data retrieval.
  • Provides notary services as needed.
  • Oversees secure transport of candidate papers to main office.
  • Processes data requests as needed.

Early Voting Coordination

  • Oversees staffing/scheduling at designated early voting sites by making replacements as needed.
  • serves as voter services liaison with designated sites throughout early voting.
  • Maintains sufficient supplies to help designated sites as needed.
  • Receives daily return items from designated sites and prepares them for secure storage. and transport to main office.
  • Assists in supply preparation at the Election Services Center when needed.

Voter Administration

  • Assists with voter registration tasks.
  • Assists in answering the telephone and front counter reception as needed.
  • Assists with candidate/initiative petitions as needed.
  • Assists with voter education/outreach including scheduling of events, maintaining spreadsheet of information, recruitment of ambassadors/volunteers, supplies, etc.
  • Assists with work rotations and oversees all work is being completed timely.

Performs related work and other duties as required.

Knowledge, Skills and Abilities

  • Knowledge of Business English, spelling and arithmetic.
  • Knowledge of election laws and procedures.
  • Knowledge of county geographic and political districts as applicable to local and state elections.
  • Knowledge of the administrative and procedural regulations applicable to the Office of the Supervisor of Elections.
  • Ability to understand and carry out oral and written instructions.
  • Ability to make decisions in accordance with laws and regulations and apply theses to work problems.
  • Ability to meet and deal effectively with other employees and the general public.
  • Ability to acquire knowledge of the laws and regulations governing the electoral process.
  • Ability to plan, organize and supervise the work of a staff of clerical employees.
  • Ability to operate standard computer and other office equipment.
  • Working knowledge of laptops/personal computers and software applications including word processing and spreadsheets.

Minimum Requirements

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college with an Associate degree in Business or related field. Four (4) years experience as an elections specialist or equivalent elections clerical work. A comparable amount of training or experience may be substituted for the minimum qualifications.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must have a current Florida Driver License. Must be a registered voter in the state of Florida.

Able and available to work extended hours and weekend hours as needed, with little or no advance notice.

ADA STATEMENT:  A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:  Pasco County Supervisor of Elections is a drug-free workplace in accordance with Federal and Florida Law.

VETERANS' PREFERENCE:  Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.